Workspace

Overview

Workspace Settings control fundamental workspace configuration, including your brand identity online, business location, timezone, and how you receive notifications.

These settings are workspace-level, meaning they apply to everyone in your workspace. Only workspace Owners and Admins can modify these settings.

General Settings

Access workspace-level configuration including name, timezone, and currency:

Workspace Name

Your workspace name appears in various places throughout StudioLedger, including the workspace selector and team invitations.

To change your workspace name, go to Settings → Workspace and edit the name field.

Timezone

Your workspace timezone is used for scheduling, availability windows, and time displays throughout the platform.

This is a workspace-level setting, not individual. All team members see times in the workspace timezone unless they have personal overrides configured.

Currency

Your default currency appears in estimates, invoices, price sheets, and financial reports.

You can override the currency on individual invoices and estimates if needed.

Custom Domain

Configure a custom domain for your StudioLedger galleries, client portal, and public pages. Instead of sharing links like yoursite.studioledger.app , use your own domain.

📋 Requirements

You must own the domain
Access to your domain's DNS settings (from your registrar)
DNS changes can take 24-48 hours to propagate

Setting Up Your Custom Domain

Go to Settings → Workspace → Custom Domain
Enter your domain (e.g., galleries.yourcompany.com )
Copy the DNS record(s) — StudioLedger will show you the exact DNS records to add
Add DNS records to your registrar — Log in to your domain registrar (GoDaddy, Namecheap, Route 53, Cloudflare, etc.) and add the records in your DNS settings
Verify DNS — Click "Verify" in StudioLedger to confirm DNS propagation
Enable the domain — Once verified, activate the custom domain

DNS Record Types

StudioLedger supports multiple DNS record types. Your registrar may support one or more:

CNAME (Recommended)

Alias one domain to another. Easiest method if your registrar supports it.

A Record

Points to an IP address. Use if CNAME is not available.

TXT Record

Used for domain verification. Usually required alongside A or CNAME.

⏱️ DNS Propagation Time

DNS changes can take 24-48 hours to fully propagate globally. If verification fails immediately, wait and try again. You can also use tools like mxtoolbox.com to check DNS propagation status.

Daily Digest

Receive a daily email summary of activity in your workspace. The daily digest includes bookings, quote approvals, invoice payments, and other key events.

Enabling Daily Digest

Go to Settings → Workspace → Daily Digest
Toggle Enable Daily Digest to on
Select your preferred send time
Choose which types of activities to include (optional filters)
Save your preferences

💡 What's Included in Daily Digest

New bookings and inquiries
Estimate and quote approvals
Invoice and payment activity
File transfer uploads
Form submissions
Gallery comments and feedback

Send Time

Select your preferred time to receive the daily digest. The time is based on your workspace timezone.

Notifications

Control how and when you receive notifications for different types of events in your workspace. Notifications can be sent via in-app alerts, email, or SMS.

Notification Types

StudioLedger sends notifications for 18 different event types. For each event, you can choose:

In-App Notifications

Bell icon alerts within StudioLedger

Email Notifications

Sent to your registered email address

SMS Notifications

Text message alerts (if SMS is enabled in your workspace)

Configurable Events

• Estimate Approved
• Payment Received
• Invoice Viewed
• Deposit Overdue
• Balance Due Sent
• Gallery Selections Made
• Gallery Comment
• Gallery Purchase
• Gallery Downloaded
• File Transfer Downloaded
• Form Submission
• License Expiring
• Team Member Joined
• Email Bounce
• Contact Birthday
• Contact Anniversary
• Forum Thread Reply
• Bookings

Setting Up Notifications

Go to Settings → Workspace → Notifications
Browse the notification types list
For each event, toggle the notification channels you want (In-App, Email, SMS)
Changes save automatically

💡 Notification Best Practice

Enable in-app notifications for all events so you stay informed while working. Use email notifications selectively for high-priority events like payments and booking requests. Consider using SMS for critical alerts like large invoices or contract signatures.

Next Steps

Set up your branding to customize how your workspace appears
Invite team members and assign roles
Connect integrations like Stripe and Dropbox
Configure your notification preferences